Being an entrepreneur can feel like you’re wearing every hat possible in your business. You’re being pulled in many different directions, and it feels like there isn’t enough time in the day. What if you took a different approach to your tasks, and instead of looking at the hours in the day, you reevaluated how you spent them? Excellent time management can seem like a science and unattainable, but it can be achieved. So let’s dive deeper into the importance of time management and how you can be the master of your time.
WHAT IS EFFECTIVE TIME MANAGEMENT?
Effective time management is utilizing your time to complete and prioritize important tasks. When you effectively use your time, the most important items get accomplished and are completely done, allowing you to move on to action items that may not be as important. Time management doesn’t mean you only allot time to the critical tasks, but that open item get done in order of importance.
WHY IS TIME MANAGEMENT IMPORTANT FOR ENTREPRENUERS?
Time management can be one of your most valuable tools when starting a business. So, why is time management important for Entrepreneurs? But first, let’s take a deeper look into all the aspects time management can affect.
Helps Avoid Unwanted Stress
When you feel your time isn’t properly being used, it can affect multiple areas of your business and, ultimately, your life. For example, not being able to get important tasks done, or tasks in general, can cause other items to fall behind and create unnecessary stress.
You’ll Have More Time To Yourself
Ensuring you get everything done efficiently means there is more time to focus on yourself. Getting those tasks checked off by their deadlines and knowing deliverables are all set allows you to disconnect a bit from the business and enjoy a work/life balance.
Boosts Your Focus Time & Productivity
Being able to map out what needs to get done and then allows you to focus on the tasks at hand and see each task to completion. Knowing you have allotted time to one thing will enable you to get it done correctly and ultimately lead to better productivity.
Keeps You Goal-Focused
When action items are completed, it feels good and boosts your morale. When this happens, you are more likely to keep your eye on the prize or main goal and work harder to achieve what you first set out to.
EFFECTIVE TIME MANAGEMENT TIPS FOR ENTREPRENUERS
So now you know you need to make a change in the way you are getting things done. Easier said than done, though. So here are some of our best tips for effective time management:
Work In Blocks Instead Of Multitasking
Entrepreneurs are often being pulled in multiple directions at once, which can make multitasking feel like the best option for getting things accomplished. Unfortunately, multitasking can often give you a false sense of accomplishment because you feel busy and like you’re juggling more than one thing on your “to-do” list. The best thing to do is block off time to dedicate to single projects. Allowing yourself to focus on one task will ensure you’re focused, the task is accomplished correctly, and you can get it off your plate entirely before moving on.
Focus On High-Value Tasks
Prioritizing can be difficult because everything you need to be completed can feel like it’s the most important thing. The best way to ensure you’re prioritizing your tasks and your time is to evaluate which tasks hold the most value. Once you’ve realized what needs to be done, you can focus the proper amount of time on said task. On the other hand, not knowing what needs to be done first can lead to confusion, missed deadlines and poor use of time.
No one knows your work style better than you. If you feel a task will take you a certain amount of time and need to be completed soon, prioritize it. Being able to tell yourself you need to focus, slow down, speed up or remove something off your list is important. Self-awareness of how you’re using your time and where it can improve will lead to better time management.
Recognize Time Suckers
Not everything is a good use of time, especially for someone building a business. Before you dive headfirst into a task, ask yourself, “is this a good use of my time?” Sometimes you’ll find that you can delegate what you need to be done so you can move on to something more important and something more valuable
Don’t Fix Things That Are Not Broken
It can get tempting to look at processes that have been in place forever and want to change them, and while we shouldn’t continue to do something just because “it’s always been done that way,” we also shouldn’t be changing processes or things within the business that aren’t broken. Your time is much better spent assessing items that aren’t working well or something you know needs improving.
Minimize Unplanned Activity
Don’t get us wrong, there will always be fires you cannot predict and need to shift your attention to, but being as prepared and organized as possible with what needs to be done as far as action items and goals will reduce these unplanned distractions.
Schedule Your Free Time
Your time is precious, and as an entrepreneur, your time is money! Therefore, you want to be methodical about your free time while making sure it’s a priority, so you are avoiding burnout.
Learn To Say No
Not everything is for you or worth your time. Just as saying yes can lead to incredible opportunities, being able to say no can save you a lot of wasted time. Learn to lean into what is worth your time and what will help you grow or come close to your greater goal, and don’t let anything come in and distract you. Saying no when it is necessary will always be beneficial.
Break Down Your Activities Into Simple Tasks
When you’re looking at a grand goal, it can seem overwhelming, and maybe you don’t know where to begin. The best way to reach a goal is to organize, prioritize and break down the tasks into smaller, more straightforward tasks.
Don’t Be Afraid To Delegate
You don’t need to be doing everything. Instead, rely on your team to get things done that take your focus away from the greater goal.
Set Time Limits For Everything
Give yourself a realistic time limit for tasks and stick to it.
Plan Your Days Ahead
Having a daily agenda and strategically breaking down how your time will be spent will make all the difference. When you know how your time needs to be used, it leaves a lot less room for error.
THERES PLENTY OF TIME TO GO AROUND
We do not all have the same hours in a day. Time management can be a tricky thing to master, but it is crucial for productivity and efficiency. Being able to prioritize your time and tasks will help you accomplish your goals. On the other hand, time management is also crucial in your personal life. The Shift Spot is here to make time management both easy and doable. So shift your mindset, and join us today.